Tech Tip – Sending Delayed Emails

In Microsoft Outlook you can delay the delivery of an individual message or you can use rules to delay the delivery of all messages by having them held in the Outbox for a specified time after you click Send.  Here’s how:

To Delay the delivery of a message:

– When composing the message, select the More options arrow from the Tags group in the Ribbon.

– Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time you require.

– Click on Close (for Delivery Options) and click Send for the email.  The message will remain in the Outbox folder until the delivery time you specified.

If you change your mind and decide to send the email immediately:

– Click on Outbox and open the delayed message.

– Select the More options arrow from the Tags group in the Ribbon.

– Under Delivery options, clear the Do not deliver before check box, click Close, and click Send.

To delay the delivery of all messages (by up to 2 hours) by creating a rule:

– In Outlook, click File, click Manage Rules & Alerts and click New Rule.

In Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next.

– In Step 1: Select condition(s), select the checkboxes for your preferred options and click Next.

– In Step 1: Select action(s), select the defer delivery by a number of minutes check box.

– In Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held (up to 120 minutes maximum).

– Click OK, click Next, and select the checkboxes for any exceptions. Click Next.

– In Step 1: Specify a name for this rule box, give the rule a name.

– Select the Turn on this rule check box and click Finish.